Digital Archiving
Method
AFMuk will take your new files as they complete and using high-speed scanners, index every file and scan every page. Digitised files are then delivered to you on portable hard drives. We add OCR (Optical Character Recognition) to each project, which enables you to search the entire contents of your archive for key words or phrases. This is an extremely useful tool for locating specific files, information or references.
Collection, confidential destruction, return of portable hard drives and secure back up is all part of the package.
SEARCH & RETRIEVAL
Every portable hard drive will also contain simple to use search and retrieval software, which will enable you to easily find, view and reproduce files and papers. The contents of any portable hard drive may be copied onto your computer system for ease of access, search and retrieval, and to build your digital archive into the future. Your portable hard drive can be mirrored by your computer system and therefore provide a failsafe back up system. On site training will be given in search and retrieval should it be needed, we also provide an instructions brochure for the retrieval software for your reference, but it is so easy to use we doubt you’ll need either.
PORTABILITY
Any External Hard Drive will work on any Windows based computer anywhere in the world making files eminently portable.
SECURITY
Portable hard drives can be secured with a password to restrict access and may be copied by you as many times as you wish. We will also keep failsafe copies in case the unthinkable should happen.
LegalScan
Our total solution for law firms
- The need to keep paper files is eradicated, saving years of future archive costs, your physical storage and bills with other storage companies is eventually reduced to nil.
- Firms can, at their choosing, levy a digital record charge to cover the cost, increasing revenues by many thousand of pounds per annum.
- Fee earning space may be released as a result of decreased on site storage allowing business growth.
- In case you were wondering: digital copies are accepted by the courts, Law Society and HMRC.
EDUSCAN
Addressing the problem faced by educational establishments that have to keep records for 50 years
- Student files can be transferred into space saving digital copies
- Staff records and other data can be filed simply
- Accounts ledgers, purchases and payroll can all be converted from endless racks of paper files to a simple portable hard disk drive digital archive.
ACCOUNTSCAN
Our solution for Accountants
- Sales and Purchase Invoices transferred into digital format to save space and speed up access for auditors
- Encouraged by HMRC and the Instutute of Chartered Accountants
BIZSCAN
Record keeping systems for all organisations
- Tailored storage to help the productivity of any sized business
- Ensures files are retained to satisfy legislation
- Simple cost effective solutions
CONSTRUCTIONSCAN
Satisfying the need to keep plans and records for architects, builders and surveyors
- Special scanning available for large plans
- Ensures all relevant details are held for life
- Copies of warranties and guarantees to protect your business from future claims
DIGITISE2PROTECT
Our special service for small businesses and individuals - to protect important information.
MORE THAN A SIMPLE SCAN
Because we aim to offer you a total solution, we are proud of the fact that we offer more than a simple SCAN.
AFMuk offer a combination of solutions that suit your needs.
S - Scanning: Yes we scan your documents
C - Confidential Destruction: the process is both safe and secure
A - Archive: we can reduce your storage costs
N - Non-Executive Support: we also offer business health checks, we’ll look at how we can improve your systems and profits.
Grant us 15 minutes of your time and we will evaluate your current storage costs, methods and business work flows and present you with a cost effective solution. Guaranteed.
Summary of benefits
- The need for, and cost of, physical storage gradually reduces to nil as existing, stored paper files are destroyed.
- Profits can be increased by many thousands of pounds per annum - we will show you how.
- Save staff and management time, space and cost.
- Never again will files be lost or mismanaged
- Free staff and management time to concentrate on your core business.
- No set up charges or up front costs.